Welcome to our comprehensive guide on crafting an effective Facilities Operations Coordinator job description! Whether you’re a small business or a large organization, this template will help you attract the best talent. Don’t forget to customize the placeholders to fit your company’s unique needs. For additional assistance, check out our AI Interview Guide Generator and AI Interview Question Generator.

What is a Facilities Operations Coordinator? 🏢

A Facilities Operations Coordinator plays a crucial role in maintaining and managing the physical workplace of an organization. This position ensures that facilities are safe, efficient, and well-maintained, contributing to a productive and comfortable environment for all employees. By coordinating maintenance activities, managing work orders, and communicating with vendors, the Facilities Operations Coordinator helps streamline operations and support the organization’s overall goals.

What Does a Facilities Operations Coordinator Do?

Facilities Operations Coordinators handle a variety of tasks that keep the workplace running smoothly. They oversee routine maintenance and repairs, manage schedules, and track work orders to ensure that all facilities-related activities are completed on time and within budget. Additionally, they conduct regular inspections to identify potential issues before they become major problems, ensuring compliance with safety regulations and building codes.

Collaboration is key in this role. Facilities Operations Coordinators work closely with vendors, contractors, and internal maintenance staff to coordinate efforts and maintain clear communication channels. They also assist in space planning and office layout management, ensuring that the workspace meets the needs of the organization.

Facilities Operations Coordinator Responsibilities Include 📋

• Coordination of Maintenance Activities
• Management of Maintenance Schedules and Work Orders
• Communication with Vendors and Contractors
• Regular Facility Inspections
• Record Keeping of Maintenance Activities and Equipment
• Budget Management Assistance
• Compliance with Safety Regulations and Building Codes
• Response to Facility-Related Concerns and Service Requests
• Support for Space Planning and Office Layout Management

Job Description

Facilities Operations Coordinator 🛠️

About Company

[Insert a brief placeholder paragraph about your company, highlighting your mission, values, and what makes your workplace unique.]

Job Brief

We are seeking a dedicated Facilities Operations Coordinator to join our team. In this role, you will be responsible for the daily management and maintenance of our facilities, ensuring a safe and efficient work environment. You will collaborate with various stakeholders to maintain our facilities and support our organizational goals.

What You’ll Do ✨

• Coordinate Routine Maintenance and Repairs 🔧
  Manage and oversee all maintenance activities to ensure timely and effective solutions.
• Manage Maintenance Schedules and Track Work Orders 📅
  Develop and maintain schedules to keep facility operations running smoothly.
• Communicate with Vendors and Contractors 📞
  Liaise with external partners to coordinate services and manage relationships.
• Conduct Facility Inspections 🕵️‍♂️
  Regularly inspect facilities to identify and address potential issues.
• Maintain Accurate Records 📝
  Keep detailed records of all maintenance activities and equipment usage.
• Assist with Budget Management 💰
  Help manage and monitor facility-related budgets and expenses.
• Ensure Compliance with Safety Regulations ⚖️
  Adhere to all safety standards and building codes to maintain a safe work environment.
• Respond to Service Requests 🚨
  Address and resolve facility-related concerns in a timely manner.
• Support Space Planning and Office Layouts 🏗️
  Assist in designing and organizing office spaces to enhance functionality and efficiency.

What We’re Looking For 🔍

• Educational Background 🎓
  Associate’s or Bachelor’s degree in Facilities Management, Business Administration, or a related field.
• Experience 📈
  2-3 years of experience in facilities maintenance or operations.
• Skills 🛠️
• Strong organizational and communication skills
• Proficiency in maintenance management software and Microsoft Office
• Basic understanding of building systems and maintenance procedures
• Ability to multitask and prioritize effectively
• Preferred Qualifications 🌟
• OSHA certification
• Project management experience
• Technical maintenance knowledge

Our Values 🌍

• Integrity
• Collaboration
• Excellence
• Innovation
• Respect for Individuals

Compensation and Benefits 💼

• Competitive Salary 💵
• Health Insurance 🏥
• Retirement Plans 📅
• Paid Time Off 🌴
• Professional Development Opportunities 📚

Location 📍

[Insert a placeholder sentence about the job location, whether it’s onsite, remote, or hybrid.]

Equal Employment Opportunity 🤝

We are an equal opportunity employer and welcome applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected status.

Hiring Process 🚀

Our hiring process is designed to be thorough yet streamlined to find the best fit for our team. Here’s what you can expect:

Initial Screening Interview
A 30-minute phone or video call to assess your basic qualifications, communication skills, and overall fit for the role.

Hiring Manager Competency Interview
A 45-minute in-depth discussion with the direct supervisor focusing on your skills in maintenance coordination, problem-solving, and organizational abilities.

Technical Competency Interview
A 45-minute interview with a senior team member to evaluate your technical knowledge of facility management, maintenance software proficiency, and understanding of safety regulations.

Work Sample Assessment
A practical exercise where you will create a sample maintenance tracking spreadsheet, develop a mock facility inspection report, and respond to a simulated maintenance scenario.

Final Leadership Interview
A 30-minute conversation with a department head or senior manager to assess your cultural fit, strategic thinking, and potential for long-term success in the role.

Ideal Candidate Profile (For Internal Use)

Role Overview

We are looking for a proactive and detail-oriented Facilities Operations Coordinator who can manage our facility operations efficiently. The ideal candidate will have a strong background in facilities maintenance, excellent organizational skills, and the ability to communicate effectively with various stakeholders.

Essential Behavioral Competencies

1. Attention to Detail
   Ensures all tasks are completed accurately and comprehensively.
2. Effective Communication
   Clearly conveys information and collaborates with team members and vendors.
3. Problem-Solving Skills
   Identifies issues quickly and implements effective solutions.
4. Time Management
   Prioritizes tasks efficiently to meet deadlines.
5. Adaptability
   Adjusts to changing priorities and environments with ease.

Goals For Role

1. Maintain Facility Standards
   Ensure all facilities are up to standard and any issues are promptly addressed.
2. Optimize Maintenance Processes
   Streamline maintenance scheduling and work order tracking for maximum efficiency.
3. Enhance Vendor Relationships
   Build and maintain strong relationships with vendors and contractors.
4. Support Organizational Growth
   Assist in space planning and office layout management to support company expansion.

Ideal Candidate Profile

• Proven track record of high achievement in facilities management
• Strong written and verbal communication skills
• Ability to quickly learn and utilize maintenance management software
• Excellent analytical and organizational skills
• Ability to manage multiple tasks and prioritize effectively
• Passionate about maintaining a safe and efficient work environment
• Comfortable working in various settings and handling physical tasks as needed

Feel free to modify this template to better suit your company’s specific needs and culture. For more tips on creating effective job descriptions and interview guides, explore our AI Interview Guide Generator and AI Interview Question Generator.