Privacy Policy

Who Is The Data Controller?

The data controller of www.yardstick.team is Yardstick, Inc, (“Yardstick”). Where a registration form is presented on this Website, the data controller may vary depending on the actual offering or the purpose of the data collection, but it is in any case displayed on the individual registration form’s privacy statement. The Yardstick Group’s data protection officer can be reached at privacy@yardstick.team.

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What Information We Collect About You

Yardstick may collect different types of information, including Personal Information and non-Personal Information from and about you (collectively “Collected Information”), in order to provide our Services to you.

From Your Account: We collect data from you when you create an account (e.g., candidate account or organization account), request information, subscribe for Services, post a question or an answer, upload a resume, create a role, update your job preferences or candidate preferences, create a scorecard, upload content, or otherwise actively send us data on our Sites.

This may include, but is not limited to, your user name, password, first and last name, e-mail address, telephone number (including mobile phone number), street address, gender, occupation, interests, achievements, career goals, professional certification or license numbers, messages you send to users, your desired work schedule or salary and other job preferences, Yardstick profile, your resume, application materials, interview sequence, or answers to custom questions, screening questions, job history interview, job-related exercise, or technical interview submitted to Yardstick, or sent to you, and any other data included in your account.

This may further include, but is not limited to your scorecard or role-related information such as a title, level, department, job description, goals, competencies, interview planning, interview sequence submitted to Yardstick, or sent to you, and any other data included in your account.

Yardstick employs Large Language Models (LLMs) in our app to enhance our services for logged-in users. It's important to understand how this technology interacts with your data:

a) LLM Integration: Our app utilizes LLM technology to provide advanced features and improve user experience.

b) Data Processing: When you use LLM-powered features in our app, your inputs may be processed by the LLM to generate responses or perform tasks. This processing is done in real-time and is essential for the functionality of these features.

c) Data Retention: We do not use your personal data or inputs to train or fine-tune our LLM models. Your data is processed solely to provide you with the requested service.

d) Third-Party LLM Providers: We may use third-party LLM providers to power some of our features. In such cases, we ensure that these providers adhere to strict data protection standards and only process your data as necessary to provide the service.

e) Data Security: All data processed through LLMs is subject to the same security measures outlined in our "How We Keep Your Personal Information Secure" section.

All of this information may be associated with your Yardstick account.

Through Your Activity on the Sites:

In addition, as part of the standard and necessary operation of the Sites, Yardstick may collect, analyze, process, store, track, and record in real-time and analyze any and all of your activity on, interaction with, and communications on or through the Sites, including, but not limited to, by collecting, analyzing, processing, storing, and recording the areas of the Sites you visit (such as specific URLs), whether and where you click, scroll, hover-over, mouseover, or otherwise interact with or communicate with or through our Sites, pages accessed and links clicked, and when and for how long each such activity occurred.

This also may include Yardstick collecting, analyzing, processing, storing, and recording information from and about your computer or mobile device and your actions taken on the Sites, including, but not limited to, session activity, browser type, operating system, type of device, unique device identification numbers, MAC address, IP address, digital signature, broad geographic location (e.g., country or city-level location), other technical information, and any of your other behavior or actions on, interaction with, or communications with or through the Sites.

The technologies we use to track your movements around our Sites include cookies, tracking scripts and pixels, and tagging technologies, which we may employ to understand your preferences, improve your experience on our Sites. You can control the use of cookies at the individual browser level.

When you visit our website, cookies and similar technologies may be used by our online data partners or vendors to associate these activities with other personal information they or others have about you.

The Sites cannot work as Yardstick intends it to work unless Yardstick undertakes such activities. If you do not want your actions to be collected, processed, analyzed, or recorded this way, do not use the Sites.

When Using Automated Interview Preparation Product:

If you use any interview preparation product, Yardstick will record and store your interview questions, including competency questions, custom questions, situational questions, behavior questions, reference questions, technical questions, or job-related questions, notes on candidate answers, and scores on competencies and abilities to perform against the role scorecard, and will analyze your hiring practices and results to create better-suited interview questions.

If you to use such a product, you will agree in advance to Yardstick storing, listening to, and analyzing the results in accordance with this Privacy Policy.

When Providing Employer Information:

If you are an Organization (e.g., Employer), we may request that you provide certain information in order to verify your account. This information may include, but may not be limited to, your Federal Employer Identification Number (EIN), Business Registration information, or a utility bill, the name and e-mail address of an Employer representative. This information will be used for internal purposes only, subject to any request by law enforcement or a court order.

When Using Chargeable Services

In connection with chargeable services, we will also collect payment information (e.g., the last four digits of credit, debit, or other payment card numbers and related verification information). Please note that Yardstick only has access to the last four digits of credit, debit, or other payment card numbers, and does not store full card numbers or related card security codes.

When Using Automated Interview Preparation Product:

If you use any interview preparation product, Yardstick will record and store your interview questions, including competency questions, custom questions, situational questions, behavior questions, reference questions, technical questions, or job-related questions, notes on candidate answers, and scores on competencies and abilities to perform against the role scorecard, and will analyze your hiring practices and results to create better-suited interview questions.

If you to use such a product, you will agree in advance to Yardstick storing, listening to, and analyzing the results in accordance with this Privacy Policy.

When Providing Employer Information:

If you are an Organization (e.g., Employer), we may request that you provide certain information in order to verify your account. This information may include, but may not be limited to, your Federal Employer Identification Number (EIN), Business Registration information, or a utility bill, the name and e-mail address of an Employer representative. This information will be used for internal purposes only, subject to any request by law enforcement or a court order.

When Using Chargeable Services

In connection with chargeable services, we will also collect payment information (e.g., the last four digits of credit, debit, or other payment card numbers and related verification information). Please note that Yardstick only has access to the last four digits of credit, debit, or other payment card numbers, and does not store full card numbers or related card security codes.

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Why We Collect Your Information

Yardstick may use your Information in a variety of ways for the operation of the Sites and its Services, including:

• • To operate, maintain, enhance, and provide all of the features and services found on the Sites and Services, to personalize the Sites and Services for your preferences and interests.
• • To contact you for administrative purposes regarding the Services, for customer service purposes, or regarding content that you have posted to the Services.
• • To understand and analyze the usage trends, interests, and preferences of our users, to improve the way the Sites and Services work and look, and to create new features and functionality.
• • Yardstick may now or in the future use Collected Information and “cookies” information to: (a) personalize our services, such as remembering your information so that you will not have to re-enter it during your visit or the next time you visit the Sites or Services; (b) monitor and analyze the effectiveness of the application and evaluation activities; (c) monitor aggregate usage metrics such as total number of users, pages and media and features of the Sites or Services accessed, etc.; and (d) track your entries, submissions, and status, including the ways in which you may interact with the Services.

• • Yardstick may share information you submit into the app with LLM providers to provide advance functionality to the app.

• • Where it is in accordance with your preferences, to send e-mails related to the products and services we think you may be interested in. You will have the ability to opt-out of receiving any such communications, either through links provided in the messages, or by updating your account preferences through the Services

How We Keep Your Personal Information Secure

We use appropriate technical and organizational measures to protect the Personal Information that we collect and process about you. The measures we use are designed to provide a level of security appropriate to the risk of processing your Personal Information. However, please be aware that no physical or technical system is completely secure or immune from outages, losses, attacks, circumvention, design or implementation flaws, and human error. Therefore, we cannot and do not ensure or warrant that information you transmit to Yardstick will not be lost or compromised, either during or after transmission.

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Who We Share Your Personal Information With

We do not sell or otherwise disclose the Personal Information we collect about you, except as described in this Website Privacy Policy or as we disclose to you at the time this information is collected. As described in more detail below, we may share your Personal Information:

• • With our third-party service providers. We authorize these service providers to use or disclose the information only as necessary to perform services on behalf of Yardstick (for example, to support the delivery of, provide functionality on, or help to enhance the security of our Sites). We require these service providers by contract to safeguard the privacy and security of Personal Information that they process on our behalf;
• • To any competent law enforcement body, regulatory, government agency, court or other third party where we believe disclosure is necessary (i) as a matter of applicable law or regulation, (ii) to exercise, establish or defend our legal rights, or (iii) to protect your vital interests or those of any other person;
• • To an acquirer, successor, or assignee as part of any merger, acquisition, debt financing, sale of assets, or similar transaction, or in the event of an insolvency, bankruptcy, or receivership in which information is transferred to one or more third parties as one of our business assets, provided that we inform such third parties that they must use your Personal Information only for the purposes disclosed in this Website Privacy Policy; and
• • To any other person with your consent to the disclosure.

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How Long Your Personal Information Will Be Kept

We retain Personal Information we process where we have an ongoing legitimate business need to do so (for example, to provide you with a service you have requested or to comply with applicable legal, tax, or accounting requirements).

When we have no ongoing legitimate business need to process your Personal Information, we will either delete or anonymize it or, if this is not possible (for example, because your Personal Information has been stored in backup archives), then we will securely store your Personal Information and isolate it from any further processing until deletion is possible.

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What Your Rights Are With Respect to My Personal Information

Under applicable data protection laws, you have the following data protection rights in respect of your Personal Information collected through the Website:

• • If you wish to access, correct, update or request deletion of your Personal Information, you can do so at any time by contacting us using the contact details provided under the “How to contact us” heading below.
• • In addition, if you are a resident of the European Economic Area, you can object to processing of your personal information, ask us to restrict processing of your Personal Information or request portability of your Personal Information. Again, you can exercise these rights by contacting us using the contact details provided below.
• • You have the right to opt-out of marketing communications we send you at any time. You can exercise this right by clicking on the “unsubscribe” or “opt-out” link in the marketing e-mails we send you. To opt-out of other forms of marketing (such as postal marketing or telemarketing), then please contact us using the contact details below.
• • Similarly, if we have collected and process your Personal Information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your Personal Information conducted in reliance on lawful processing grounds other than consent.
• • You have the right to complain to a data protection authority about our collection and use of your Personal Information. For more information, please contact your local data protection authority.

We respond to all requests we receive from individuals whose information was collected through using this Website wishing to exercise their data protection rights in accordance with applicable data protection laws. To protect your privacy and security, we take reasonable steps to verify your identity before granting you account access or making corrections to your information.

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International Data Transfer

Your Personal Information may be transferred to, and processed in, countries other than the country in which you are resident. These countries may have data protection laws that are different to the laws of your country (and, in some cases, may not be as protective).

Specifically, unless otherwise required by local law, our Sites and Services are hosted in the USA and are operated over a global content delivery network . Also, your Personal Information may be transferred to and processed in other countries around the world where our group companies and third-party service providers and partners operate including in the USA, the UK, the European Union/European Economic Area, India, and Australia. This means that when we collect your Personal Information, we may process it in any of these locations.

However, we have taken appropriate safeguards to require that your Personal Information will remain protected in accordance with this Privacy Notice and applicable laws. If you are from the EEA or the UK, these include implementing the European Commission’s Standard Contractual Clauses for transfers of personal information between our group companies, and with our third-party service providers and partners. The Standard Contractual Clauses require non-EEA companies to protect EEA and UK Personal Information they process in accordance with European Economic Area data protection law.

Legal Basis For Processing Personal Information of Website Visitors (EEA visitors only)

However, we will normally collect Personal Information from you only where we have your consent to do so, where we need the Personal Information to perform a contract with you, to perform a contract with the Organization, or where the processing is in our legitimate interests and not overridden by your data protection interests or fundamental rights and freedoms. In some cases, we may also have a legal obligation to collect Personal Information from you or may otherwise need the Personal Information to protect your vital interests or those of another person.

If we ask you to provide Personal Information to comply with a legal requirement or to perform a contract with you, we will make this clear at the relevant time and advise you whether the provision of your Personal Information is mandatory or not (as well as of the possible consequences if you do not provide your personal information).

Similarly, if we collect and use your Personal Information in reliance on our legitimate interests (or those of any third party), which are not already referred to above, we will make clear to you at the relevant time what those legitimate interests are.

If you have questions about or need further information concerning the legal basis on which we collect and use your personal information, please contact us using the contact details provided under the “How to contact us” heading below.

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Additional Uses and Disclosures of Non-Personal Information

This policy also applies to our use of Non-Personal Information. We may use and disclose Non-Personal Information for any purpose, except where we are required to do otherwise under applicable law. If we combine any Non-Personal Information with Personal Information, then we will only use and disclose such combined information for the purposes described in this section of the Privacy Policy while it is so combined.

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Cookies and Similar Tracking Technology

We use cookies and similar tracking technology (collectively, “Cookies”) to collect and use Personal Information about you, including to help us understand how our Sites and Services are being used or to personalize our Sites and Services for you. For further information about the types of Cookies we use, why, and how you can control Cookies, please see our Cookie Notice at www.yardstick.team/cookies.

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Third Party Services​

The Sites and Services may contain references and links to other websites and services provided by third parties. Any Personal Information or communication you provide on third party sites or services is provided directly to that third party and is subject to that third party’s policies governing privacy and security. We are not responsible for the content or privacy and security practices and policies of third-party sites or services to which links are displayed on the Service. We encourage you to learn about third parties’ privacy and security policies before providing them with your Personal Information.

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Intellectual Property

You acknowledge and agree that Yardstick owns all Intellectual Property rights in the Site and Services. Except as expressly stated herein, these terms do not grant you any rights to, under or in, any Intellectual Property or any other rights or licenses in respect of the tool. “Intellectual Property” means any patent, patent application, copyright (whether registered or unregistered), database right, trade secret, trade name, or trademark (whether registered or unregistered). In exchange for using the Site and the Services, you grant Yardstick the right, free of charge, to use such of your Intellectual Property rights as Yardstick may consider necessary to provide its Services. Yardstick will have a continuing right to use such rights for the purposes of promoting Yardstick and its Services. You will ensure that any Intellectual Property rights you use in connection with the Services do not infringe any third party rights and you will indemnify and hold harmless Yardstick, its agents and employees from any liability, cost, loss, damages, award, settlement or other expense of any kind (including legal and professional fees) arising from any claim, demand or action alleging that such Intellectual Property rights that you use in connection with the Services infringe any third party rights.

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Updates To The Privacy Policy

We may update this Privacy Policy from time to time in response to changing legal, technical, or business developments. When we update our Privacy Policy, we will take appropriate measures to inform you, consistent with the significance of the changes we make. We will obtain your consent to any material Privacy Policy changes if and where this is required by applicable data protection laws.

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How To Contact Us

If you have any questions or concerns about our use of your Personal Information, please contact us using the following details:

Yardstick, Inc.

privacy@yardstick.team

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If you are a Website visitor from the European Economic Area or the UK, our legal basis for collecting and using the personal information described above will depend on the Personal Information concerned and the specific context in which we collect it.